Accounting export
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Features · Expenses and OCR
Expense OCR: upload the supplier invoice and it fills itself in
In FacturAda you upload the supplier invoice as PDF or photo and an AI model reads the number, dates, supplier, each line with its VAT, the withholding and the total, and suggests the expense category. You review the draft and validate it.
Book a demoUpdated on 03/11/2026
What it solves
Typing supplier invoices is the most repetitive admin task: copying tax ID, base, VAT and withholding from a PDF. With OCR the job becomes reviewing what is already filled in.
Expenses live in the same tool as sales, so input VAT, withholdings, form 347 and the export to your accountant come from one place.
How it works
Upload the document
PDF, JPG, PNG, WEBP, GIF or HEIC. Scanned PDFs are read up to 3 pages. Batch upload of several PDFs is available.
AI extracts the data
Number, date, due date, currency, total, withholding, supplier details and each line with quantity, price, VAT and discount.
Category suggestion
Each line comes with a suggested expense category and a confidence score.
Review and validate
The expense is a draft until an admin validates or rejects it; then the payment is recorded.
What is read from each invoice
| Block | Fields |
|---|---|
| Document | Number, date, due date, currency, total and withholding percentage |
| Supplier | Legal name, tax ID, address, phone, emails and website |
| Each line | Item, description, quantity, unit price, amount, VAT, discount and unit |
| Classification | Suggested expense category with confidence score |
| Formats | PDF (up to 3 scanned pages), JPG, PNG, WEBP, GIF and HEIC |
Frequently asked questions
What if the OCR gets something wrong?
The expense is created as a draft. You can correct any field before validating it, or reject it.
Can I upload several invoices at once?
Yes. Batch upload accepts several PDFs and processes them in the background; each one becomes a draft to review.
Does it read photos?
Yes: JPG, PNG, WEBP, GIF and HEIC, as well as PDF.
Can I record payments to suppliers?
Yes. Each expense has its outgoing payments, which can be filtered, cancelled and restored.
Try the OCR with your invoices
Bring three supplier invoices to the demo and we read them live.